> ## Documentation Index
> Fetch the complete documentation index at: https://docs.flexoworks.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Prepress review and manager handoff
> Filter Prepress workflow states, mark work ready, request changes, and approve a job into Imaging.
Use the Prepress handoff when design work is finished and a manager needs to
check the job before production continues. The handoff keeps the decision,
feedback, and production snapshot together on the job.
A job stays in **Prepress** while it is being reviewed. Approval moves it to
**Imaging**. From Imaging, the normal next-stage action sends it to
**Washout**.
## Find work that needs action
All product links below require you to sign in.
See up to five jobs in **Needs my action** and open a job by selecting its row.
Open pending reviews and change requests that require your action. The personal scope appears as a removable filter pill.
Managers can see every Prepress job waiting for a decision in the organization.
Search the complete active job list when you already know the customer, job name, or number.
On [Home](https://app.flexoworks.com/), **Needs my action** sits below
**Quick actions** and above **Active jobs**. A manager's personal queue contains
reviews addressed to them and change requests on reviews they submitted. A
designer's queue contains change requests on reviews they submitted.
The full list is available under **Jobs**. Open the filter in the **Stage**
column to select one or more workflow statuses:
* **Intake**
* **Prepress · In progress**
* **Prepress · Manager review**
* **Prepress · Changes requested**
* **Imaging**, **Washout**, **QC**, and **Shipped**
The Jobs page initially includes every workflow status except **Shipped**.
Select **Shipped** in the Stage filter when you need to include sent work.
Multiple selected statuses are combined, while the **Active** and **Archived**
state filter remains separate. The Stage header shows the number selected, and
custom selections also appear as removable pills above the table. The default
selection is summarized in one **Stage: All except Shipped** pill.
Selected statuses and the other recognized filters are preserved in the page
URL. The comma-separated `statuses` parameter contains the workflow values.
Flexoworks removes duplicates and saves them in lifecycle order, so a refreshed,
bookmarked, or shared URL opens the same view. To see all pending manager
reviews, select only **Prepress · Manager review** or use the **All pending
reviews** link above.
The personal link from Home continues to work for managers and designers. On
the Jobs page, its **Assigned to me** scope appears only as a removable applied
filter pill instead of a separate Action queue selector. You can combine that
scope with any Stage selection.
You can also open a job directly with its numeric ID. For example, job
`J-0042` uses `https://app.flexoworks.com/jobs/42`.
## 1. Mark the job ready for review
An active **Designer** or **Manager** can start the handoff. Open a job in
Prepress and find the **Prepress handoff** panel immediately below the job
header and above **Production lines**.
Select **Mark ready for review**. The assigned manager must be an active user
with the Manager function; otherwise the job cannot be submitted.
The submission form records what the manager will review:
* A snapshot of the current production summary.
* Confirmation that design work is complete and ready for production.
* Confirmation that production quantities and dimensions were checked.
* An optional note describing exceptions or special handling.
* An optional email copy to the manager.
Both confirmations are required. Missing or incomplete production details may
appear as warnings, but they do not block the handoff. The manager sees the
same warnings in the submitted review.
Submitting always creates an in-app task. The email copy is selected by default
and can be cleared. The localized email to the assigned manager includes the
job, submitter, frozen production summary, note, and a direct job link. If
delivery fails, the in-app handoff still succeeds and Flexoworks shows a
warning.
## 2. Review the submitted snapshot
The assigned manager receives the personal task, and any active manager can
make the decision. Open the job from **Needs my action**, the **Assigned to me**
link or applied-filter pill, the **Prepress · Manager review** Stage filter, or
the direct job URL.
The review panel identifies the submitter and recipient and shows the current
attempt's recorded checks, note, production snapshot, and warnings. It also
indicates how many earlier attempts are retained.
The person who submitted the pending review can also select **Withdraw
submission** to return it to Prepress work in progress.
## 3. Request and resolve changes
Select **Request changes** when the job is not ready. Feedback is required and
should describe the exact correction. The email copy is selected by default and
can be cleared. When sent, the localized message to the original submitter
includes the feedback and a direct job link.
The job remains in **Prepress**. The original submitter receives an in-app
required action with the manager's feedback and can select **Mark ready again**
after making the correction.
Each resubmission creates a new attempt. The panel shows the number of retained
earlier attempts, and the Activity log keeps the action sequence.
## 4. Approve into Imaging
When the submitted snapshot is correct, select **Approve and send to Imaging**
and confirm the decision.
Approval moves the job from **Prepress** to **Imaging** atomically. The review
task no longer matches the personal action scope or the **Prepress · Manager
review** Stage filter, and the job shows the regular **Advance to Washout**
action for the next production step.
Approval and withdrawal do not send email.
## Changes that reopen a pending review
A review waiting for a manager decision is automatically reopened if someone
changes information that could make its snapshot inaccurate. This includes the
customer, contact, location, manager, designer, job name, due date, notes,
production-line data, and new file uploads. Submit a fresh review after checking
the updated job.
Billing-payer-only or other billing-only edits and internal comments do not
reopen the review. Archiving a job cancels a review that is waiting for a
manager decision.
## Audit trail
Every handoff action is audit-recorded. The **Activity log** shows the event and
time, while the current review panel identifies the submitter and deciding
manager. Find the Activity log in the lower-right area of the job page, below
**Comments** and **Source order** when a source order exists. It shows the newest
entries first; select **Load more** when older entries are available.
The audit trail records when a review is:
* Submitted or resubmitted.
* Withdrawn by its submitter.
* Returned with requested changes.
* Approved into Imaging.
* Reopened because relevant job content changed.
* Cancelled because the job was archived.
To change the application language before following this guide, open
[Settings](https://app.flexoworks.com/settings).